How we use a member’s personal information
The categories of a club member’s information that we collect, process, hold and share include:
Why we collect and use your information:
The lawful basis on which we process this information
We process this information under the membership you have entered into with JUDOKA UK LTD or in relation to the steps taken to enter the club.
Where information of a non-sensitive nature is processed and is therefore in the club’s legitimate interests i.e. membership of the club. Where sensitive data is processed by means of consent, with appropriate safeguards and is in the legitimate interests of the club or is in your interests.
Collecting this information
Whilst the majority of information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with data protection legislation, we will inform you whether you are required to provide certain membership information to us or if you have a choice in this.
Storing this information
We store personal information for the duration of your membership with JUDOKA UK LTD and for up to two years after leaving or last contact. Where we have invoiced for items or collected payments, the club will retain your information for seven years.
Who we share this information with
We routinely share this information with:
The reason for sharing your data is to highlight and encourage competitors to advance in the sport, or to apply for further funding to ensure the sport’s or club’s longevity.
Why we share membership information
We do not share information about members with anyone outside of JUDOKA UK LTD without consent unless the law or our policies allow us to do so. This will also ensure compliance with the requirements of the national governing body for the sport and for insurance purposes.
Requesting access to your personal data
Please contact us either at firstname.lastname@example.org or on 0151 601 3234 to request information of data held (“Subject Access Request”).
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns.
If you would like to discuss anything within this privacy notice, please contact us at:
0151 601 3234
We are committed to providing a high-quality service to our clients, suppliers and stakeholders. When something goes wrong, we need you to tell us about it. This will help us to improve our standards.
Most issues can be addressed immediately and we recommend the coach or JUDOKA UK LTD staff member present should be approached. If the matter is either too complex to be agreed to the satisfaction of both parties, the next step is to submit a written complaint to the Head Coach or Club Secretary.
If you have a complaint, please contact us with the details. We have four weeks to consider your complaint.
What will happen next?